Who Are We?
Eclipse Recruitment Driving Solutions Limited (The Company) is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) to provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source, such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with the terms of the following statement.
Collection and use of personal data
Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purpose of providing you with work-finding services. This includes, for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases, we may be required to use your data for the purpose of investigating, reporting, and detecting crime and complying with laws that apply to us. We may also use your information during internal audits to demonstrate our compliance with certain industry standards.
The legal bases we rely upon to offer these services to you are:
Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you
We require your consent to process your data for the purposes of work-finding services. We have a series of consent statements, and if you wish to consent, we will ask for your signature or for you to confirm your consent via our website, driver portal or email. You can withdraw your consent at any time.
This is where the Company has a legitimate reason to process your data, provided it is reasonable and is consistent with what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data, our legitimate interests is/are as follows:
Administration and processing of work-seekers personal data for the purposes of providing work-finding services, including processing using software solution providers and back office support;
Administration and processing of clients’ personal data for the purposes of supplying/introducing work-seekers;
Your personal data is required by law so we can deliver the work-finding services to you. The Company is compliant with all statutes, regulations, laws and by-laws but specifically relies on the requirements of the following legislation for observance of legal obligations: the Employment Agencies Act (Conduct Regulations) 2003, the Asylum and Immigration Act 2016, the Disability Discrimination Act 2010, the Equality Act 2010, the Agency Worker Regulations (AWR) 2011, the Working Time Regulations 2011, the National Minimum Wage Act 1998, the Health and Safety Act 2008, the Data Protection Act 1998 and of course the General Data Protection Regulations 2018
Where we are bound by a legal obligation to process your data. An example of this is when we supply your services to a client who requires us to invoice a third party for your services (sometimes known as a “neutral vendor”). In this instance we are paying you, and we are contractually obliged to share your details with the neutral vendor, in order for us to be paid. It is our policy that we tell you in advance if we need to share your details with a third party, and who they are. If you object, we would consider if your objection is more compelling than our basis for doing so, before making a final decision. An objection by you in the example given, could lead to a withdrawal of the offer to work, which is contrary to the aims and objectives of providing work finding services to you.
What type of data do we collect from you?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may ollect, use, store and transfer different kinds of data about you which we have grouped together as follows:
Personal Data includes (but not limited to) name, email and home address, telephone/mobile number(s), date of birth, your National Insurance number, next of kin information, education and work histories, referees etc.
sensitive personal data includes (but not limited to)unspent criminal convictions, special needs to enable you to work, anything of possible detriment to the interests of a client if you were to work for them, etc.
Financial Data includes bank account details.
Transaction Data includes details about payments from you or made to you.
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
Usage Data includes information about how you use our website and services.
Marketing and Communications Data includes your preferences in receiving marketing from
us and our third parties and your communication preferences.
If your personal data is initially captured from a 3rd party
The Company can obtain data about you from third parties, such as Job boards, Business/Social media sites or by recommendation from other people who know of you. This kind of data might only be basic - your name, a contact number and where you may have worked. Alternatively, you may have posted your C.V. on a job board, and you may have provided extensive personal and sensitive personal information. If we have this data, we will not provide work finding services until we have your consent. We will be in touch with you and seek your consent to process your data. If you decline, or do not respond to our request for your consent within 30 days, we will securely dispose of the data we hold.
Who has access to your data?
The Company will process your personal data and/or sensitive personal data with the following recipients:
Eclipse Recruitment office Staff as required.
External third parties such as;
i. Service providers acting as processors based in the UK who provide IT and system administration and business support services.
ii. Payroll and Umbrella companies that will utilise your data for wage payment processing.
iii. Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services.
iv. HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
As an example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require the Company to keep work-seeker records for at least one year from the later of the date of their creation, or from the date on which we last provide you with work finding services, a different period to HMRC’s requirements for some of the personal data.
Where the Company has obtained your consent to process your personal and sensitive personal data, we will do so in line with our Retention Policy. Upon expiry of that period the Company may seek further consent from you. If we do not have your consent or you withdraw your consent, the Company will cease to process your personal and sensitive personal data unless there are other reasons (such as reasons under legitimate interest, legal entitlement or obligation, or if we are bound by contract) to do otherwise.
How long we process your data for
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. We will keep data as required by law, which is generally less than seven years, and unless you ask us not to, we will keep data much longer to enable us, for example, to provide work-finding services and to supply references.
You have the following data protection rights:
The right to be informed about the personal data the Company processes on you;
The right of access to the personal data the Company processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.
Where you have consented to the Company processing your personal and/or sensitive personal data, you have the right to withdraw that consent at any time. In order to do so, please write your withdrawal of consent, stating your name and the approximate date of your consent being given.
You can write / email to the Branch Manager at: Eclipse Recruitment, Foxhall Lodge, Foxhall Road, Nottingham. NG7 6LH.
There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact:
The Directors, Eclipse Recruitment, Foxhall Lodge, Foxhall Road, Nottingham, NG7 6LH
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.