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Why we collect your information

Eclipse Recruitment Driving Solutions Limited will be what is known as the ‘Controller’ of the personal data you provide to us. Eclipse Recruitments' reference number is Z1685045, and its registered address is Foxhall Lodge, Foxhall Road, Nottingham, NG7 6LH. Unless otherwise agreed, we will collect your basic and sensitive personal data. This information will include, but is not limited to, your name, date of birth, telephone number, address, email address, experience, training / qualifications, work history, NI number, bank details, disability/health conditions relevant to the role and criminal convictions.

Why We Need It.

We need to know your personal data to provide you with the services you have engaged us to provide. We cannot provide the services you requested if you do not provide this information. We will not collect any personal data from you that we do not need to provide the services we have agreed to provide you with.

What We Do with It.

All the personal data we hold about you will be processed by our staff in the United Kingdom and transferred to our clients so that we can find you work. Your personal data will be processed on a computerised database named Recruitment Manager, computerised payroll systems, excel spreadsheets and other digital records. We will process your personal data with third parties, including (but not limited to) Payroll and Umbrella companies that will utilise your data for wage payment processing. Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services. HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances. We take all reasonable steps to ensure your personal data is processed securely.

How Long Will We Keep It?

The Company will retain your personal data only for as long as is necessary for the purpose we collect it.  We will keep data as required by law, which is generally less than seven years, and unless you ask us not to, we will keep data much longer to enable us, for example, to provide work-finding services and to supply references.

Why do we ask for Certain types of information?


Please give the details of two references. Please ensure that you have given the full contact details of your referees so that this does not delay processing reference requests. If you have no employer references, we will take up references with named individuals at colleges where you have studied or people who know you in a professional capacity. Please do not put down family members or people you live with as referees.

Criminal Details

We ask you to complete this section concerning job roles that are not exempt from the Rehabilitation of Offenders Act 1974. For this reason, you are only required to disclose information about unspent convictions. You are not required to disclose spent convictions on this form. Additionally, you are not required to declare any information about ‘protected’ offences – (offences to which the filtering rules apply).

If you wish to be put forward for/if any role is identified which may be suitable for you but exempt from the Rehabilitation of Offenders Act 1974, meaning that you are required to disclose spent convictions, we will ask you to complete an additional criminal disclosure form. You are not required to complete that additional form if you do not wish to be put forward for that type of work.

If you declare any convictions, you are welcome to provide us with any additional information that may be relevant and will help us determine your suitability to be put forward for roles with our clients. This could include, for example, information about the circumstances of the offence, any work (paid or voluntary) or training that you have undertaken since, changes in your circumstances, etc.

Medical Information

We ask questions on health and disability to determine your needs regarding reasonable adjustments to access our recruitment service and your needs to perform the service you have engaged us to provide. Also to establish whether you can take part in an assessment to determine your suitability for the job and to find out if you 
would be able to undertake functions that are intrinsic to the job. 

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